How To Organise Corporate Party Virtually

Our first corporate virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events that are all explored in this blog.

 We are one of the best virtual event management companies in India. Take your Corporate party online. As we get used to the ‘new normal’ for the foreseeable future, we’re working with clients to find ways of maintaining staff morale and celebrating business success. Important factors regardless of how they may now find themselves working. Now, more than ever before, making sure the Corporate party still happens is important for the wellbeing of your teams.
 
But to make it an engaging and rewarding experience, taking your summer party online has to be a bit more than an invite to join in for a live chat via Zoom, and make sure you’ve got a few beers lined up!

 
 
We’Ll Help Your Virtual Party Into A Special And Memorable Event
 

A quick look at some of our case studies will demonstrate that we’re pretty good at what we do! We put together events that have a wow factor and that provides plenty of fun and entertainment for the participants. From the overall theme to ensuring the event is branded; we take care of every detail and everything is underpinned by high production values and technical expertise.

It’s the same online! Imagine the event being a bit like a live TV show. The audience is all in separate places but can still enjoy the same experience regardless.

 
Get Interactive!
 

Now add in interactivity! You don’t want a passive audience; you need engaged and active participants who can get involved in the event. Recreating classic game shows is proving popular, including Pointless and The Price is Right – they’re a great way of introducing a fun competitive element. And if your employee enjoy any opportunity to show off (or are simply game for a laugh!), you’ll want to add Lip Sync Battles to the itinerary!
 
A virtual event is one where an individual attends a session online rather than in person. Virtual events could be online conferences, webinars, exercise sessions, cooking lessons, Yoga, and Dance Parties using any of the very many available conferencing tools or social platforms. Virtual events can be equally effective as In-Person events, the only difference is that there is no physical venue/audience in the former.

PINGPONG MOMENTS is one of the leading luxury private party and corporate event management companies in Gurgaon, India with clients across the world. We achieve this by creating and delivering memorable experiences and by providing superior world-class event services. Our delighted customers recommend us to their friends and family, venues and suppliers refer us to their clients and our employees feel proud to say they work with us.

Virtual Event Companies in India

 Virtual Event Companies in India - We know that putting on a virtual event can seem daunting, but we believe that virtual events can be as valuable as face to face events. For details call us at +919891406080.

How To Successfully Plan A Hybrid Event for Your Organisation?

Hybrid events are events that incorporate both in-person and virtual, live-streaming elements. As planners are pivoting to virtual and hybrid events, venues need to take a lot into consideration. In this post, we take a look at hybrid events for venues.

As hybrid events become the norm, this could have some long-term effects on the event industry. So as a venue, maintaining a high standard of transparency and open communication with the planner will be crucial. If one of the members of the event pipeline fails to be transparent, the whole event could be jeopardized.

Discover 5 equipment necessities when it comes to hybrid events for venues

As hybrid events continue to grow in popularity, it will be crucial for venues to have the technology capabilities and infrastructures in place to support them in order to deliver a wonderful experience for everyone involved.

1. Use the right cameras
In order to create an abundant experience that will keep the virtual audience engaged, a camera is a necessity. When deciding on how many and what kind, consider:

Is it a panel discussion or some kind of event that will require close-ups? Will you need more than two angles? If so, this will require multiple cameras. If you opt for multiple cameras, you’ll also need a switcher and someone to select the camera angles to show.

What size screen will those viewing the live-stream be using? What are your display screens on-site like? You’ll need a camera that supports all screen sizes.

Does the planner want HD? Will the stream support HD?

2. Provide high-quality microphones
Wireless lavalier microphones are the best option, as they appear better on camera and there's less chance for ambient noise. Consider having an audio operator for the who watches the speakers and shuts the microphones on and off. This will avoid mics being accidentally left on and creating a poor audio experience for the hybrid audience. If there's a Q&A event portion, you’ll also need wireless handheld mics and mic runners for the audience. Keep in mind: The remote listeners need to hear the questions, too. It's crucial that their experience is just as valuable as those physically in attendance.

3. Ensure that your venue has a robust Internet
An Internet line dedicated solely to the Livestream is essential. This means that no one else from the venue — staff or attendees — can use this Internet. The event planner’s streaming partner will be able to determine the amount of bandwidth needed. Wireless here is not an option. It must be hard-wired to support this kind of technology.

4. Provide onsite technical support
Have someone on staff who knows how all of your venue equipment works and all of the necessary information that a planner’s AV and streaming partners will need to know. When filming, they should keep an eye out for changes in focus, lighting, or anything that would be disruptive or noticeable to a remote audience.

5. Test, test, and test again
Have conversations with the planner ahead of time to make sure you have the right equipment to meet their needs. Test everything beforehand to make sure all equipment is functional. Set aside time before the event begins to test the lighting, camera, and audio.

PINGPONG MOMENTS provides easy-to-use, integrated technology solutions to maximize the impact of meetings and events of all sizes. As an event company we help organizations plan and market events, execute onsite, engage audiences, and measure and analyze results with our easy software tools. Our online event management software keeps you organized, streamlines processes & saves time.

Virtual Event Planner

PINGPONG MOMENTS is a Premier Event Specialists in the event planner industry. Take your event online and maximize your reach in conferences, webinars, meetings, and many more. Experience with our virtual event management services and make your next event successful today!

PINGPONG MOMENTS
1049,Ground Floor, Sector-15, Part-2, Gurugram, Haryana 122001
Email- info@pingpongmoments.in
Phone No- 9891406080

Meet Your Virtual Event Planner for Your Business Meetings and Webinar

Virtual & hybrid events give you the power to connect with your audience in unique ways and our tailored events will help you meet your business & philanthropic objectives. Virtual events have many tangible benefits including extending your reach, monetize on-demand content, foster community and provide a sustainable alternative.

Let the PINGPONG MOMENTS team help you deliver engaging content driven experiences for your audience whether big or small. We implement a virtual event planning process that produces thoughtful customized guest experiences for our clients and gives us continued award-winning results. Our variety of service options include: full turn-key solutions, à la carte options, and general consulting on specific aspects of virtual event planning globally. 

Hire Virtual Event Planner for your webinars, annual meeting and clients meeting successfully. For business enquire call us at - +919891406080.

PINGPONG MOMENTS
1049,Ground Floor, Sector-15, Part-2, Gurugram, Haryana 122001
Email- info@pingpongmoments.in
Phone No- 9891406080