What Are Virtual Events And Why You Should Consider Them?

As a Gurgaon-based one of the leading virtual event management companies in India, most of our recent virtual event services have been corporate conferences, summits, and award ceremonies. Although we have managed virtual events for companies and organizations of different sizes and industries, one thread runs through all of them: flexibility. For each virtual event, our team had to circumvent COVID19 restrictions, which often changed without notice. Regardless of whether the events were 100% virtual or a combination of virtual and hybrid, Purple Patch has developed innovative solutions to solve each client's unique problems.

A RISE IN REMOTE WORKING MEANS THAT MANY COMPANIES ARE WORKING WITH EMPLOYEES ALL OVER THE WORLD.

If you’re planning corporate virtual events, you may be looking to create immersive experiences that can bring together your entire workforce – regardless of where they are.

Our Virtual Event Hosting Services

As a Conference event management companies, we use virtual conferencing technology allow business events to run smoothly at a time and place that is convenient for participants. Virtual events are a great way for companies to gather and connect global audiences, regardless of location, in a virtual "place."

What can we do for your virtual event?

Complete delegate management for up to 100,000 attendees, including a registration site, and ensuring that all attendees have access to your virtual event.

Production of live sessions and breakouts distributed to an online audience, with the ability to create on-demand sessions.

Platform license and bespoke templates for you to customize your virtual events and reflect you’re branding.

Speaker and content management to ensure that the messages you want to deliver are done so in the way that best reflects your business’ goals.

Creation and management of an online ‘hub’ or ‘community’ that delegates can use to stay up-to-date with event news, ask questions, and network with colleagues.

App creation and management, which will allow us to analyses the success of your virtual conference, and provide a platform for delegates to communicate with one another, plan their virtual agenda, and leave feedback following the event.

STUDIO EVENTS

Create high-quality event broadcasts in a convenient pop-up studio. We can design your event individually, with branded backgrounds, graphic overlays, and multi-camera views. Our studio event option allows you to insert recorded material and also use live video Q&A to excite your audience and help you convey key messages. Your live stream can be integrated into a custom streaming website to ensure attendees can follow your event seamlessly.

 

You can set up a temporary studio at a location of your choice or here at PINGPONG MOMENTS.

HYBRID EVENTS

Looking to organize an event, but logistically can’t guarantee that all of your employees attend in person? Live streaming your events is a great way to make sure that nobody needs to miss any important business updates, key messages, or educational seminars.

Our hybrid event services use live streaming for their physical events, use non-intrusive camera equipment, live chat and polls, social media integration, and more. Our streaming solutions allow you to reach a wider audience online and digitally enhance your physical events.

Virtual Team Building Events

We can help you transform your employee engagement events with customized and exciting virtual team building experiences.

VIRTUAL AWAY DAYS

Deliver a targeted virtual away day schedule, with team building strategies implemented through your delegates' devices.

REMOTE TEAM GAMES

Get an itinerary filled with ideal team building games, from virtual escape rooms, to quizzes and fun icebreaker exercises

ENGAGING INITIATIVES

We can help you create shared virtual experiences for team bonding, ensuring an interactive event stream that can be accessed anywhere. PINGPONG MOMENTS one of the best virtual event companies has the knowledge and experience to handle all aspects of a client's virtual events project from start to finish.

Save the hassle and time of running your events from the top virtual event management company. Sign up for a free consultation below and get a tailored virtual team building plan. Call us at +919891406080 or mail us at info@pingpongmoments.in

How to Create a Successful Virtual Event for Your Organization

Virtual events adopted as a means to minimize costs while reaching large numbers of participants, and these provided a great way to host large-scale events digitally. We PINGPONG MOMENTS is the fastest event company, and our first virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events that are all explored in this blog.

A virtual event is one where an individual attends a session online rather than in-person. Virtual events could be online conferences, webinars, trade shows, live streams, and many more. However, it’s important to note that they may both require the same efforts to make them happen, though costs for virtual events are considerably lower as there are no catering, venue, or transport expenditures!

With more and more companies shifting resources to virtual events, we compiled this quick and handy guide on how to create a successful virtual event for your company.

1.Keep Session Lengths Short
We’re not suggesting that every session in your virtual event be just nine minutes long, but do consider shortening the time slots you would use for physical events by 15 or 30 minutes.

2.Sharpen Your Titles and Descriptions
When presented with multiple, simultaneous options for sessions to choose from in a physical event setting, it is even more important than the session titles and descriptions for your virtual conference programming are descriptive and compelling.

3.Use a Moderator or Emcee
In a face-to-face event, the moderator or emcee helps contextualize the information presented throughout the conference, while also helping to keep the energy up and deliver important housekeeping notes.

4.Use Attendee Chat Early and Often
One of the built-in advantages of online conferences is the ability to use the polling function of the software to ask questions of the audience and get instant, mathematical results.

You should train your presenters on how to use this polling feature to make sessions more interesting and interactive.

5.Require Presenter Run-Throughs
Speaking of training presenters, you really should make it mandatory that each of them participates in a run-through of their material a week or so before your virtual event. EVERY online event software platform is different, and presenters need to understand those nuances.

6.Use Cameras
To make the virtual conference feel more similar to the face-to-face experience, you should require presenters to use their Webcam while presenting.

This allows the audience to see the speaker during the presentation, which adds another layer of information such as non-verbal cues, etc.

However, this requires each presenter to not only have a decent camera (ideally, better than their onboard laptop cam) as well as suitable lighting.

7.Ensure Quality Sound
If the speakers at your online conference don’t have fantastic lighting or great cameras, the event can still work if the content is outstanding.

But if the presenter audio isn’t solid, your audience will log off IMMEDIATELY.

You’re looking for a reliable and engaging virtual event. We’ve got the knowledge, team, and equipment to make it happen for you. We are one of the top class virtual event planners in India; provide word class online event services of our clients.

The time needed to work with each speaker in a virtual event to ensure excellence and consistency is significant.

But, that time will pay off, and a good emcee/moderator will help you turn your event into a huge success.